When it comes to scaling up online training and learning content, many organizations feel locked into using proprietary or outdated authoring tools that aren’t up to the job. You might feel tangled up with the desktop-based authoring software you’ve been using for years, or even have multiple authoring tools on the go – none of which seem to be doing quite what you need. It may seem like an ordeal to switch, but if you’re looking to provide the most successful learning and training at scale, it’s something you need to do.
Here are just a few common elearning authoring software headaches that might be limiting your ability to scale. Keep these in mind when you compare authoring tools.
#1. Asset management with your authoring software is hellish or non-existent
A piece of legislation has changed and needs to be updated across all compliance courses. Your team has to go into each one and manually update. How long does this take? Forever.
Make sure your elearning authoring software has asset management capabilities that allow you to change core content such as key text and images in one place, and deploy updates across multiple courses instantly. To do this, you need to be using a cloud-based authoring tool. How much time would that save your team?
#2. White-labelling, refreshing and translating takes an eternity
You developed a set of online training courses last year, and want to refresh and white-label or rebrand the content…for multiple languages. It was built in an outdated version of your authoring tool, and you have to go through every piece of content to update manually. The translation process is like wading through glue. You wouldn’t wish this on your worst enemy.
Use a cloud-based authoring tool that ensures you always have the latest version and allows you to update and apply a style to rebrand all your content in one go. Imagine being about to manage different versions smartly and translate into multiple languages in just a few clicks; as well as saving you time and pain, you’ll increase your speed of production and ability to scale your learning content.
#3. Collaboration is a hindrance, not a help
Only one team member can work on a project at any one time. Files are stored on desktops (which is another whole issue) and have to be shared using a VPN. Version control goes flying out the window because your elearning software just doesn’t do collaboration.
Choose a tool that enables your production team to collaborate and work on a project simultaneously online using one always up-to-date version and a central asset library stored in the cloud. Your production time will decrease and your consistency will increase – it’s a win-win!
#4. Review processes are slowing down launch
Getting subject matter expert input, legal review and design feedback is long-winded and clunky. Conflicting written feedback is coming in from all angles, and all production has to stop while the current version is being looked over.
Enable your SMEs, lawyers, clients and brand team to review and add comments directly in the authoring tool. Notes are recorded and collated in one handy dashboard and can be acted on much faster. It’s a much smarter and more empowering way to work.
#5. The point of no easy return: Once it’s launched, that’s it
The epic online training course your team has been working on for six months has gone live. But you then get some negative feedback about some of the content from a key stakeholder or client. By the time you’ve factored in uploading the new version to your LMS, implementing the changes will take three weeks!
You probably should do it! Avoid this even being a question by ensuring you’re using technology that gives you the analytics and data to make informed decisions about changes and the ability to implement and release them rapidly without having to worry about new files and links. Taking an iterative approach and continually refining your content will result in a better learning product.
“Progressive improvement beats delayed perfection.”Mark Twain
Is your elearning software fit for scale?
Take a step back and reflect on where the pain points in your elearning production process are. Is it a matter of improving your processes or do you need to re-think your toolkit?
- Effortless asset management
- Simple version control and management of translations
- Collaboration and simultaneous working in-app
- Insight and analysis into the performance of learning content
- Regular review, refinement and roll out of updates
Need help deciding? Download the guide to help you choose the best authoring tool for your team:
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