Pack More Punch Into Your Learning Project: 4 LMS Features That Will Save You Time

No one said you had to integrate your LMS with an authoring tool. Chances are, if you’re just getting your LMS up to speed, integrating an authoring tool is probably not a top priority for you. But perhaps it should be.


A little bit of an upfront investment in time and money can go a long way when an LMS and an integrated authoring tool work together.

Here are a few ways how to get more out of your learning project:

1. Save Time with Data Integration


When your LMS is not integrated with an effective authoring tool, the whole process of getting the right content to the right users can be piecemeal, manual, and ad hoc. Content is created, saved in the appropriate location, incorporated into the LMS, associated with appropriate training material, tied to SCORM, and then published.

When an LMS is integrated with an authoring tool, the process is much more simplified. The core content has to be created, of course, but thereafter it’s simply a matter of publishing it once, and updating as necessary.

2. Make Changes Once with a Centralized Learning Repository


When you don’t have an authoring tool integrated with your LMS, you might run into headaches when it comes to making changes to existing and newly imported documentation. For example, take one learning object. If you use it across seven different courses, without a centralized learning repository you will have to import the course, bring in the learning object, apply the necessary changes, save your changes, and then repeat the entire process six more times, one for every additional course.

With a centralized learning object repository, there’s a central source for each learning object. This means that when you have to make training material changes to seven different courses, changes made to one learning object will be automatically applied to all courses linked to the object.

3. Automate Actions to Free Up Resources


In general, using an LMS should lead to an automation of as many things as possible, and particularly simple, repetitive tasks that are executed every day. A lot of leaders and managers are familiar (and probably frustrated) with repeated tasks such as registering users to a group or assigning languages to learners.

Automation makes it all remarkably easier, and frees up time for learning leaders to focus on the tasks that matter. For example, within the automation application, pre-defined rules can ensure that a new user is added to a certain branch, group, or course as soon as s/he is added to the system, as opposed to being added to each individual element. It’s so much easier and saves a considerable amount of time and energy.

4. Instant Performance Visibility with Reports and Dashboards


What’s an LMS if you can’t actually see and monitor the progress of your learning management programs? That’s the function of reports and dashboards, two elements that ought to be fundamental to any learning management system. Where reports capture the state of progress in learning, dashboards are dynamic, broadcasting “live” visualizations, metrics, and performance analytics.

Reports and dashboards, which can be configured for each user and administrator across an organization, provide an at-a-glance view into the performance of your learning programs. They’re essential because, when you do not have the right report, you cannot access the information you need for making informed decisions. When an LMS is integrated effectively with an authoring program, learning leaders have all the information they need — from individual learner progress to course content specifics — available at the click of a button.

Is your learning management system integrated effectively with an authoring tool? Take a free trial of the Docebo LMS today to explore how our Docebo Elucidat integration can take your training to the next level.